Expense Reimbursement

If you won race reimbursement in the annual points contest or are eligible for race registration fee reimbursement you’ll need to submit an expense report with proof of expenses.  Only race registration fees are eligible for reimbursement. Any other expense reimbursement is by special permission only. Only Michigan races are eligible for reimbursement.

You are not eligible for race entry fee reimbursement if you fail to sign in at the race
or your results indicate “did not start.” If you start the race and have a mechanical
issue causing you not to finish the race, you are eligible for reimbursement for that race.

Once you have fulfilled all of your contract commitments, gather all required reimbursement materials and submit to AMTeam@athleticmentors.com.

Required Documentation-Submit the following:

1. Printout or email of your online race registration, including confirmation
of payment. If you did not register online, then use a copy of your cancelled
check along with the race flyer to show proof of payment.
2. Copy of official race results with your finishing place clearly marked.
3. Click here for expense report template. Make a copy of the template and rename it with your name and date.

Methods of submission:

1. Email: Gather then cut-and-paste all electronic documents from individual races into one document and attach it to an email. Submit only one attachment with all documents in the attachment per month. This is important! If you submit more than one attachment with separate documents for each race, please keep it to no more than 3 documents.  If they can be scanned into one document it makes it much easier on our administrative help.
2. Gather all required documentation and email pages to amracereg@athleticmentors.com.
3. Snail Mail: Gather all required documentation and send to PO Box 641, Richland MI 49083